Administration

System configuration

In the system configuration you will find plenty of fields that will allow you to customise your conference rooms system. 

To see all configuration options:

  1. Click on the Admin tab and pick System configuration
  2. Find Intalio Conference Rooms in the Navigation bar
  3. From the dropdown menu choose Frontend -> Base

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ResourcesManagement::AdditionalResources

List of additional resources that are available to pick by the users when they schedule a reservation i.e.

ResourcesManagement::RoomReservationAdminGroup

Defines group name for the Conference Rooms admin users.
Add an agent to this group to gain the Admin permissions. 

Example value: closed successsful

ResourcesManagement::RoomReservationActiveState

Defines the default state of accepted reservation

Example value: closed successsful

ResourcesManagement::RoomReservationNotActiveYetState

Defines the default state of pending reservation

Example value: new

ResourcesManagement::RoomReservationRejectedState

Defines the default state of rejected reservation

Example value: rejected

ResourcesManagement::RoomReservationMinTimeBetweenReservations

Defines the minumum time (in minutes) between reservations. 
The user will not be able to create another reservation in less than e.g. 15 minutes before and after the given reservation. This limitation allows you to prepare the room for the next meeting. 

Example value: 15

ResourcesManagement::RoomReservationDefaultQueue

Defines the default queue for new room reservation ticket. 

Example value: Reservations

ResourcesManagement::RoomReservationRoomTypes

List of possible room types. 
Users will be able to filter rooms based on this parameter. 

System administrator

Some of the configuration features of the Conference Rooms system are accessible only for the administrators group. 

Read more about configuring Conference Room including administrators group name

Checking if you are an admin

There is a label in the title bar on the dashboard and check config pages that describe your current role. If you see the You are admin label it means that you have the admin rights. 

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Checking configuration

We created a simple page that allow administrators check out the current Conference Rooms system configuration. 

Go to Conference Rooms' check config page - /checkConfig?sessionId=tpXQ89oXql0BfuPKvfss09wZwC232yHA (remember to update the sessionId parameter). 

Only administrators are allowed to see the page content. Read more about system configuration including setting the administrator group. 

 

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Adding cities

 

You can manage cities in a few simple steps.

Go to the cities list by opening the Conference Rooms tab in the main menu and clicking City Management. 

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Click Add city button in the actions block to add a new city. 
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Fill out the city name and make sure that the Validity is set to Yes. 
Submit the form. 

You should see a new city on your cities list. You can add more cities if necessary. 

Adding buildings

You can manage buildings in a few simple steps.

Buildings must be placed in the cities so make sure you have added at least one city before proceeding further. 

Go to the buildings list by opening the Conference Rooms tab in the main menu and clicking Building Management. 

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Click Add building button in the actions block to add a new building.

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Fill out the information about your building and make sure that the Validity is set to Yes. 
Submit the form. 

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You should see a new building on your buildings list. You can add more buildings if necessary. 

Adding rooms

You can manage rooms in a few simple steps.

Rooms must be placed in the buildings so make sure you have added at least one building before proceeding further. 

Go to the rooms list by opening the Conference Rooms tab in the main menu and clicking Rooms Management. 

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Click Add room button in the actions block to add a new room.

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Fill out the information about your room.

Type

Users will be able to filter rooms based on this parameter. 

If you wish to add more room types look for the System Configuration in the manual. 

Room managers e-mail addresses

Users whose e-mail addresses will correspond to the addresses indicated in this field will receive the rights to administer the rooms. They will be able to accept, reject and edit other users' reservations. 

Example value: room.manager1@intalio.pl,room.manager2@intalio.pl

Additional resources

Select resources that are available in this room. You can add more than one by holding Ctrl key (or ⌘ key on a Mac).  

If you wish to add more resources look for the System Configuration in the manual. 

Private

Reservations for private rooms can only be made by local administrators. Regular users will still see private room on the rooms list, but they will not be able to book it by themselves. Contact with room manager will be required. 

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Make sure that you set the Validity to Yes and submit the form.

You should see a new room on your rooms list. You can add more rooms if necessary.